Personnel Petitions and Forms

      PERSONNEL AFFAIRS
      Staff Petitions, Forms and Documents
      Current application, notification and administrative documents for academic and administrative staff are collected on this page. Documents are grouped under common forms, academic staff and administrative staff; duplicate entries have been removed.
      KVYS is the official source for all current staff documents. View Staff Documents on KVYS →
      Usage note: Documents with current records in KVYS link directly to KVYS. Documents available only in the faculty archive are provided through their existing official links. Before completing a document, confirm with the relevant unit that it is appropriate for your request.
      ALL STAFF
      Common Forms for All Staff
      Forms for meetings, institutional operations, personnel records, notifications, transfers, retirement and general staff requests.
      Archive Document Handover Form
      KYS-FR.003 · 17.07.2026 · KVYS
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      Corrective Action Form
      KYS-FR.006 · 17.07.2026 · KVYS
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      Improvement Action Form
      KYS-FR.007 · 17.07.2026 · KVYS
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      Meeting Attendance Form
      KYS-FR.008 · 17.07.2026 · KVYS
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      Meeting Agenda Form
      KYS-FR.009 · 17.07.2026 · KVYS
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      Notification and Acknowledgment Form
      KYS-FR.030 · 19.08.2026 · KVYS
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      Meeting Minutes Form
      KYS-FR.032 · 19.08.2026 · KVYS
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      Asset Declaration Form
      KYS-FR.165 · 02.09.2026 · KVYS
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      Family Allowance Declaration Form
      KYS-FR.167 · 02.09.2026 · KVYS
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      Public Officials’ Code of Ethics Agreement
      KYS-FR.168 · 02.09.2026 · KVYS
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      Staff Transfer Notification Form
      KYS-FR.170 · 02.09.2026 · KVYS
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      Medical Assistance Declaration
      KYS-FR.171 · 02.09.2026 · KVYS
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      Civil Servants’ Oath Document
      KYS-FR.180 · 02.09.2026 · KVYS
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      Institutional ID Card Request Form
      KYS-FR.181 · 02.09.2026 · KVYS
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      In-Service Training Request Form
      KYS-FR.183 · 02.09.2026 · KVYS
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      Passport Request Petition
      KYS-FR.184 · 02.09.2026 · KVYS
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      Retirement Petition
      KYS-FR.185 · 02.09.2026 · KVYS
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      Staff Clearance Form
      KYS-FR.186 · 02.09.2026 · KVYS
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      Bank Preference Request Petition
      KYS-FR.187 · 02.09.2026 · KVYS
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      Declaration (for Physicians and Dentists)
      KYS-FR.188 · 02.09.2026 · KVYS
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      ACADEMIC STAFF
      Academic Staff Forms
      Forms for academic positions, evaluation committees, assignments, teaching workload, curricula and educational procedures.
      Academic Activity Final Report
      KYS-FR.394 · 09.10.2026 · KVYS
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      Undertaking and Duly Signed Joint and Several Surety Bond for Public Personnel
      KYS-FR.169 · 02.09.2026 · KVYS
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      Undertaking and Duly Signed Joint and Several Surety Bond for Public Personnel Assigned Abroad
      KYS-FR.172 · 02.09.2026 · KVYS
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      Faculty Position Application Form
      KYS-FR.177 · 02.09.2026 · KVYS
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      Academic Staff Position Application Form
      KYS-FR.178 · 02.09.2026 · KVYS
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      Information Form for Associate Professorship Examination Committee Members and Faculty Members Serving on Assistant Professor, Associate Professor and Professor Appointment Committees
      KYS-FR.179 · 02.09.2026 · KVYS
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      Assignment Form under Article 37
      KYS-FR.182 · 02.09.2026 · KVYS
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      Security Investigation Form
      Personnel Department · Existing official form
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      Academic Staff Teaching Workload Form (F1 Form)
      Faculty of Education · Faculty-specific document
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      Course Description Form
      For a new course added to the curriculum · Faculty document
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      Clerical Error Form
      Faculty of Education · Faculty-specific document
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      Password Change Request Form
      Faculty of Education · Faculty-specific document
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      Course Allocation Template
      Faculty of Education · Faculty-specific document
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      Curriculum Template
      Faculty of Education · Faculty-specific document
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      Make-up Class Form
      Faculty of Education · Faculty-specific document
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      Single-Course Grade Notification Form
      KYS-FR.281 · 08.09.2026 · KVYS
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      Single-Course Examination Result Notification Form
      KYS-FR.398 · 09.10.2026 · KVYS
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      Course Exemption and Credit Transfer Application Form
      Faculty of Education · Faculty-specific document
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      Committee Decision on Course Exemption and Credit Transfer
      KYS-FR.399 · 09.10.2026 · KVYS
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      Common Elective Course Teaching Request Form — Form A
      For Faculty of Education academic staff
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      Common Elective Course Teaching Request Form — Form B
      For academic staff from other faculties or vocational schools
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      Academic Advising Minutes Form
      KYS-FR.285 · 08.09.2026 · KVYS
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      Common Elective Course Teaching Request Form — Form C
      For assignments from other institutions
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      ADMINISTRATIVE STAFF
      Administrative Staff Forms
      Documents for commencement of duty, confirmation of permanent appointment, placement procedures, and administrative and financial services.
      Undertaking under Article 28 of Law No. 657
      Personnel Department · Existing official form
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      Information System Form
      Personnel Department · Existing official form
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      Probationary Civil Servants’ Internship Evaluation Form
      KYS-FR.166 · 02.09.2026 · KVYS
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      Application Petition for Documents Required from Candidates Placed through KPSS
      KYS-FR.173 · 02.09.2026 · KVYS
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      Application Petition for Documents Required from Candidates Placed through EKPSS
      KYS-FR.174 · 02.09.2026 · KVYS
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      Application Petition for Documents Required from Candidates Placed under Law No. 2828
      KYS-FR.175 · 02.09.2026 · KVYS
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      Application Petition for Documents Required from Candidates Placed under Law No. 3713
      KYS-FR.176 · 02.09.2026 · KVYS
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      Vehicle Request Form
      KYS-FR.012 · 19.08.2026 · KVYS
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      DMO Goods and Materials Request Form
      KYS-FR.013 · 19.08.2026 · KVYS
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      Goods Procurement Inspection and Acceptance Committee Minutes Form
      KYS-FR.020 · 19.08.2026 · KVYS
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      Sample Technical Specification Form
      KYS-FR.021 · 19.08.2026 · KVYS
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      Market Price Research Record Form
      KYS-FR.024 · 19.08.2026 · KVYS
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      Purchase Request Form
      KYS-FR.027 · 19.08.2026 · KVYS
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      Estimated Cost Calculation Sheet
      KYS-FR.033 · 19.08.2026 · KVYS
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      Last Updated: 14.10.2026