Distribution of Duties |

Giresun University Faculty of Education Dean’s Office Administrative Staff Duty Distribution List

Murat KESKİN

Faculty Secretary

Responsible Manager:
Dean

Acting Staff Member During Leave:
Chief Cemil BAKIR

Duties

Articles 51/b and 51/c of Higher Education Law No. 2547,
To manage the administrative operations of the Faculty in accordance with Article 38 of the Decree-Law on the Administrative Organisation of Higher Education Governing Bodies and Higher Education Institutions.

Nurettin TÜTÜNCÜ

Technical Services

Technician

Responsible Manager:
Dean / Faculty Secretary

Acting Staff Member During Leave:

Duties

To respond to all technical problems occurring within the Faculty or report them to the relevant personnel.
To carry out other duties and procedures assigned by the unit and superior manager(s) to whom the staff member reports.

Cemil BAKIR

Chief of Student Affairs

Chief

Responsible Manager:
Dean / Faculty Secretary

Acting Staff Member During Leave:
Computer Operator H. Tahsin TORUN

Duties

To carry out all duties and procedures related to Student Affairs.
To complete the initial registration procedures of students admitted to the Faculty through new enrolment, horizontal transfer, vertical transfer, special-status transfer or the Farabi Exchange Programme.
To prepare student certificates, transcripts, military-service documents and similar documents.
To process the procedures of students who voluntarily withdraw their registration or suspend their studies.
To carry out students’ graduation procedures.
To conduct student disciplinary procedures, complete the relevant forms and forward them to the Department of Student Affairs.
To receive horizontal transfer applications.
To act in accordance with economy and efficiency principles.
To carry out other duties and procedures assigned by the unit and superior manager(s) to whom the staff member reports.

Buket VANLI

Student Affairs

Support Staff

Responsible Manager:
Dean / Faculty Secretary / Chief

Acting Staff Member During Leave:
Computer Operator H. Tahsin TORUN

Duties

To carry out all duties and procedures related to Student Affairs.
To complete the initial registration procedures of students admitted to the Faculty through new enrolment, horizontal transfer, vertical transfer, special-status transfer or the Farabi Exchange Programme.
To prepare student certificates, transcripts, military-service documents and similar documents.
To process the procedures of students who voluntarily withdraw their registration or suspend their studies.
To carry out students’ graduation procedures.
To conduct student disciplinary procedures, complete the relevant forms and forward them to the Department of Student Affairs.
To receive horizontal transfer applications.
To act in accordance with economy and efficiency principles.
To carry out other duties and procedures assigned by the unit and superior manager(s) to whom the staff member reports.

Hasan Tahsin TORUN

Pedagogical Formation / Student Affairs

Computer Operator

Responsible Manager:
Dean / Faculty Secretary / Chief

Acting Staff Member During Leave:
Support Staff Buket VANLI

Duties

To carry out all duties and procedures related to Student Affairs.
To complete the initial registration procedures of students admitted to the Faculty through new enrolment, horizontal transfer, vertical transfer, special-status transfer or the Farabi Exchange Programme.
To prepare student certificates, transcripts, military-service documents and similar documents.
To process the procedures of students who voluntarily withdraw their registration or suspend their studies.
To carry out students’ graduation procedures.
To conduct student disciplinary procedures, complete the relevant forms and forward them to the Department of Student Affairs.
To receive horizontal transfer applications.
To act in accordance with economy and efficiency principles.
To receive applications from candidates enrolling in the Pedagogical Formation Education Programme and complete their final registration procedures.
To prepare student certificates, academic achievement documents and similar documents for Pedagogical Formation Education students.
To receive course exemption requests from Pedagogical Formation Education students.
To carry out students’ graduation procedures and prepare their certificates.
To publish all announcements concerning Pedagogical Formation Education on the website.
To assume responsibility for the Faculty website.
To carry out other duties and procedures assigned by the unit and superior manager(s) to whom the staff member reports.

Muradiye YARAMIŞ

Movable Property Registration Officer

Computer Operator

Responsible Manager:
Dean / Faculty Secretary / Movable Property Control Officer

Acting Staff Member During Leave:
Umut BEKTAŞ

Duties

To record the receipt of movable property acquired through donations and aid.
To record movable property received through transfer.
To record the receipt of purchased movable property.
To process the disposal of movable property through transfer.
To process the disposal of movable property designated as scrap.
To process the removal from inventory of goods and materials issued for consumption.
To process the allocation of movable property for use and its return.
To carry out handover procedures when the Movable Property Registration Officer changes.
To conduct inventory counts and post-count procedures in accordance with the relevant legislation.
To prepare year-end inventory counts and the subsequent schedules in accordance with the relevant legislation.
To forward documents concerning movable property to the relevant accounting unit.
To carry out other duties and procedures assigned by the unit and superior manager(s) to whom the staff member reports.

Ünal EKER

Department Secretary

Computer Operator

Responsible Manager:
Dean / Faculty Secretary / Head of Department

Acting Staff Member During Leave:

Duties

To carry out, monitor and finalise all departmental secretarial work and correspondence.
To monitor extensions of appointment for academic staff in the relevant department in cooperation with the personnel unit.
To monitor assignment petitions submitted by academic staff in the relevant department.
To register and monitor departmental students’ petitions concerning suspension of studies, make-up examinations, single-course examinations, exemptions, course equivalency and similar matters.
To monitor the annual leave of academic staff in the department.
To carry out all duties and procedures concerning administrative operations as assigned by the superior manager(s).

Osman KURT

Switchboard

Computer Operator

Responsible Manager:
Dean / Faculty Secretary

Acting Staff Member During Leave:

Duties

To direct incoming telephone calls to the relevant Faculty units.
To facilitate external telephone calls from the Faculty.
To carry out all duties and procedures concerning administrative operations as assigned by the superior manager(s).

Hasan AKTAY

Personnel and Correspondence Affairs

Computer Operator

Responsible Manager:
Dean / Faculty Secretary

Acting Staff Member During Leave:

Duties

To maintain personnel files for the academic and administrative staff holding posts at and currently employed by the Faculty.
To monitor staff seniority, promotion and extension-of-appointment procedures.
To handle correspondence, notifications and announcements concerning staff.
To monitor all personnel affairs of academic and administrative staff.
To prepare vacancy announcements for the academic staffing needs of Faculty departments and submit them to the Rectorate (Department of Personnel Affairs).
To contact the relevant departments and monitor renewal procedures one month before the appointments of Faculty academic staff expire.
To monitor the annual leave of Faculty staff.
To prepare, check and monitor assignment approvals for academic and administrative staff.
To handle correspondence concerning staff medical reports and notify the relevant units.
To compile academic and administrative staff service periods at other institutions, monitor their reflection in grades and steps, and prepare the relevant documents.
To monitor penalties imposed following investigations and issue the necessary notifications.
To provide written notification to the Department of Personnel Affairs regarding newly appointed staff and process resignations, separation procedures for staff whose appointments have ended, and appointment extensions.
To handle correspondence and committee work concerning Civil Defence and Occupational Health and Safety.
To carry out duties and procedures under the Personal Data Protection Law (KVK).
To carry out duties and procedures within the scope of the Presidency’s Communication Centre (CİMER).
To handle correspondence concerning accreditation and the Quality Unit.
To enter Quality Internal Evaluation data into the Giresun University Management Information System (GÜYBİS).
To carry out all duties and procedures concerning administrative operations as assigned by the superior manager(s).

Ayşe PATAN

Dean’s Secretary

Computer Operator

Responsible Manager:
Dean / Faculty Secretary

Acting Staff Member During Leave:
Computer Operator Osman KURT

Duties

To carry out the secretarial duties and procedures of the Dean’s Office.
To carry out all duties and procedures concerning administrative operations as assigned by the superior manager(s).

Umut BEKTAŞ

Accruals / Procurement

Computer Operator

Responsible Manager:
Dean / Faculty Secretary

Acting Staff Member During Leave:
Computer Operator Muradiye YARAMIŞ

Duties

To carry out the Faculty’s procurement duties and procedures.
To carry out and finalise all procedures relating to salary and additional course payments.
To carry out other procedures concerning the financial entitlements of academic and administrative staff.
To enter Expenditure Monitoring and Internal Control Action Plan data (Institutional Performance, Performance Programme Planning and Monitoring) into the Giresun University Management Information System (GÜYBİS).
To carry out all duties and procedures concerning administrative operations as assigned by the superior manager(s).

Prepared by:
Murat KESKİN
Faculty Secretary

Approved by:
Prof. Dr. Mustafa ŞANAL
Dean

Last Updated: 31.08.2026